Hanoi officially operates the document management and city administration system
The document management and administration system in Hanoi is shared by all departments, agencies, and the People’s Committees of districts, towns and communes, wards and townships in the capital.
Leaders of departments, branches and chairpersons of People’s Committees of districts, towns, communes, wards and townships in Hanoi are responsible for managing, directing and administering the implementation of assigned tasks in a unified manner. document management system and city administration.
Chairman of Hanoi People’s Committee Tran Sy Thanh also requested leaders of departments, agencies and localities in the area to put into operation the system at their agencies and units, using personal digital signatures. , agencies and organizations according to regulations on clerical work and working regulations of the City People’s Committee.
The requirement is to ensure that all documents exchanged between agencies and units are carried out in electronic form (except for confidential documents). The goal is that by the end of 2023, about 90% of work records at the city level, 80% at the district level and 60% at the commune level (except for work records that are classified as state secrets) will be processed in the environment. network.
All records are created, stored and shared electronically as required. Effectively control the progress of work settlement from the stage of receiving, processing and issuing documents to ensure publicity, transparency, clarity of people, clear work, clear responsibility, clear effectiveness in accordance with the direction of the company. Government, Prime Minister, City Party Committee, People’s Council, City People’s Committee.
The Office of the Hanoi People’s Committee is the agency assigned to assume the prime responsibility for technical operation, ensuring the city’s document management and administration system operates stably, smoothly, safely and securely. Connect, communicate, send and receive electronic documents with the National Document Communication Axis.
To serve the exchange of electronic documents between state agencies in Hanoi and with other ministries, branches and localities, from August 2022, the City People’s Committee has issued the electronic identification code of agencies and units under and under the Committee at 4 levels, in which the electronic identifier of the Hanoi People’s Committee is H26.
It is known that the document management and administration system in Hanoi has been connected to the National Document Communication Axis. According to the Ministry of Information and Communications, the standing body of the National Committee on Digital Transformation, in 2022 (as of December 20, 2022), the number of electronic documents sent and received on National document interlinking axis is over 6.5 million documents, 2.8 times more than in 2021.
Accumulated from the opening to December 20, 2022, more than 17 million electronic documents have been sent and received through the National Document Communication Axis. Most state agencies have sent and received electronic documents and 70% of leaders at all levels have used personal digital signatures. The fact that state agencies at all levels use the document management and administration system to exchange electronic documents, direct and administer online has helped save costs and time in sending, receiving and processing documents. .
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